Name *

First Name

Last Name

Phone *

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Licenses Permits and Insurance *

Vendors must abide by all applicable federal, state and local health regulations in the preparation, labeling and safety of the product(s), s/he brings to The Hops & Harvest Festival. Vendors will be responsible for obtaining and paying for any permits and licenses required by Howard County and Maryland. Vendors must include a copy of all applicable permits for production and sale, including those from the health department of the state or county where the products originate. Vendors must have submitted all required application materials before attending The Hops & Harvest Festival. All food vendors must have a valid Howard County Department of Health license. Applications must be submitted to the Department of Health no later than September 2nd, 2024. For more information please visit: https://www.howardcountymd.gov/Departments/Health/Environmental-Health/Food-Protection, email askhealth@howardcountymd.gov, or call 410-313-1772. All vendors shall cause its contractors and subcontractors to maintain, so long as this Agreement remains in effect, at its own cost and expense, a comprehensive general liability insurance policy including contractual liability endorsements, on an occurrence basis, and shall name CoFestCo, it’s officers, agents, and affiliates, as additional insured. Certificates of Insurance should be emailed to info@cofestco.com no later than September 12th, 2024. . AN APPLICATION IS NOT CONSIDERED COMPLETE WITHOUT THE INCLUSION OF ALL APPLICAPLE PERMITS FOR ALL PRODUCTS.

Agree

Fee Structure *

Vendors have the option of one of the following fee structures: Vendor payments must be received in full before the vendor can attend the Hops & Harvest Festival. Once your completed application is received, an invoice will be sent to the email address provided via Intuit Quick Books and payment may be made with credit or debit card. Sales Tax - Vendors selling non-edible products that are subject to sales tax should comply with local and state tax regulations. Vendors must provide their sales tax identification number and a copy of their sales tax card. Also, applicants should be aware that the state of Maryland requires sales tax on all retail food sales. Applicants applying for the Hops & Harvest Festival must comply with these requirements as mandated by the state of Maryland.

Vendor 10’ x 10’ Space: $100

Vendor 10’ x 10’ Space and Tent/Table: $250

Vendor 10’ X 20’ Space: $200

Vendor 10’ X 20’ Space and Tent/Table: $350

Food Truck 10’ X 25’ Space: $250

Festival Operations *

The Hops & Harvest Festival on-site managers are responsible for administering and enforcing all rules and procedures as well as public safety, space assignments, and data collection. The Hops & Harvest Festival management has final authority in resolving issues in a civil and efficient manner. Event Time - The festival is open to attendees from 12:00 PM - 5:00 PM. Opening and Closing - Vendor load in will begin on 7:00 AM on Saturday, October 12th, and will continue through 11:00 AM. No vendor may drive into the festival site after 11:00 AM without permission of management. The Howard County Fire Marshal will conduct an inspection beginning at 11:00 AM, at which point vendors must have completed set up and weighting of their tents and securing of any CO2 containers. Latecomers may be denied admission or admitted and located at the market management’s discretion. Vendors must not begin breakdown or load-out prior to 5:00 PM. Once the venue is cleared of all patrons, vehicles will be allowed re-entry for load-out. Vendors must leave the market site as soon as possible after the close of the festival. Inclement Weather Policy - The Hops & Harvest Festival is a rain or shine event. If a weather event poses a public safety threat, then management will make decisions based on the public safety plan. If the Hops & Harvest Festival is cancelled due to severe weather vendors will be notified in a timely way by email and telephone.

Agree

Booth Requirements *

Fire Marshall Requirements- The tent or canopy shall have a label affixed or an on-site certification stating that the tent complies with NFPA 701. For more information please refer to the HOWARD COUNTY DEPARTMENT OF FIRE AND RESCUE SERVICES Special Events Guide. Space Assignments - The Hops & Harvest Festival management retains control of all unassigned space openings. Space will be made at the management’s discretion to insure the viability of the Hops & Harvest Festival. Vendors are encouraged to create a festive and interactive display, which may include a brief history and biography of the vendor, product displays, additional signage and marketing collateral. Décor packages as well as custom signage and banners are available for purchase. For more information, please contact info@cofestco.com.

Agree

Sanitation *

Vendors must maintain their spaces in a clean and sanitary condition. Each vendor is responsible for bringing trash bags and keeping their area free of any debris. Vendors must bag all waste throughout the course of the festival and bring it to the roll off dumpster before leaving the site. Event support staff will be responsible for ensuring that any trash from public traffic is properly removed and disposed of.

Agree

Conduct *

The Hops & Harvest Festival expects vendors and their staff to conduct themselves in a manner that contributes to creating a positive experience for our customers. This includes (but is not limited to): not idling your engine, not playing loud music, refraining from smoking. Vendor staff should help maintain a welcoming experience. Common courtesy and respect are essential to the success of The Hops & Harvest Festival. Management expects vendors to be honest and to conduct themselves in a courteous and friendly manner with other vendors, staff and guests.

Agree

Product Samples *

Product samples must be furnished upon request prior to admittance to the Hops & Harvest Festival, for the purpose of assessing quality.

Agree

Fair Use of Trademarks *

Nominative fair use of trademarks is the most commonly encountered form of fair use of trademark rights owned by other. Nominative fair use is the non-infringing use of a trademark owned by another for the purpose of serving as a reference for describing a product. Upon completion of the application, please send a high-resolution logo of your company to info@cofestco.com.This logo will go on the event website and social media pages.

Agree

Photo Release *

I grant permission to CoFestCo LLC and its agents and employees the irrevocable and unrestricted right to reproduce the photographs and/or video images taken of me, my business, or employees for the purpose of publication, promotion, illustration, advertising, or trade, in any manner or in any medium. I hereby release CoFestCo LLC and its legal representatives for all claims and liability relating to said images or video. Furthermore, I grant permission to use my statements that were given during an interview or guest lecture, with or without my name, for the purpose of advertising and publicity without restriction. I waive my right to any compensation.

Agree

Indemnification *

Vendors expressly agree to indemnify, defend and hold harmless CoFestCo LLC and its parent, subsidiaries, affiliates, successors and permitted assigns, and their members, officers, directors, employees and contractors, from any and all third-party losses, liabilities, damages, actions, claims, expenses and costs (including reasonable attorneys’ fees) which result or arise from the breach of this Agreement by the indemnifying party.

Agree

Representation *

Vendors represents that it has the necessary financial and other resources necessary to enable the Event covered under this agreement to occur in a competent, professional manner. This means the Vendor is able to fulfill the requirements of this agreement and those of any and all other agreements executed by and on behalf of the Vendor. Failure to perform all the services required constitutes a material breach of this agreement. Should Vendor suspect it is unable to satisfy such requirements, Vendor shall immediately notify CoFestCo LLC, in writing, of such conditions.

Agree

Authorization *

I hereby certify that the named person(s) is authorized to submit an application on behalf of the organization. Furthermore, I agree that the aforementioned business shall participate in the entirety of the Hops & Harvest Festival on October 7th, 2023, if the application is approved.

First Name

Last Name